New York City Tourism & Conventions
Photo: Brittany Petronella

Destination Services Tool Kit

Meeting Planners /Destination Services Tool Kit

New York City is the ultimate location to plan a convention, trade show or event that will draw attendees in record numbers, and our Destination Services team is here to help ensure it's a complete success. We offer both turnkey and customized tools to help you get the word out to potential attendees about your meeting and all there is to explore while they are visiting New York City.

Member Sourcing and Referrals

Let the Destination Services team send your RFP to our members through a lead or referral process. We have members in every category to cover all your needs, including venues, reception spaces, transportation companies, team-building activities, group theater and attraction tickets, and business services.

Once you’re ready to see a space, we can help you with a custom site visit to aid in your decision-making.

Contact destinationservices@nyctourism.com or your destination services manager for more information.

Multimedia Assets

The links below will provide access to photos and videos to promote your New York City meetings. Note that you must register for an account with the NYC Tourism + Conventions Multimedia Library to access photo and video assets.

Content Assets

See below some pre-packaged editorial content about New York City for use on your show’s travel page. 

  • Meet NYC
    This document includes useful information for your delegates and attendees to navigate New York City. 

    • Welcome Page Info  
      Contains content for your event website Welcome Page that has been written for your immediate use in promoting to attendees. 

    • Travel Page Content  
      Gives your attendees all the travel information they need regarding airports, public transport and other ways to easily navigate the City. 

    • Seasonal Content   
      Offers overviews of the four seasons in the City for use on your event website Welcome Page. 

    • Basic Info  
      This quick guide to essential things like the City’s layout, weather, tax and tipping practices and other helpful tips for visitors is a great way to prepare your attendees for their NYC experience ahead of your meeting.  

    • Borough Information  
      There’s additional information on the five boroughs (the Bronx, Brooklyn, Manhattan, Queens, Staten Island), so attendees can plan their free time while in New York City.  

  • Book the Block Tool Kit
    To support trade shows and meetings that bring their business to New York City, we’ve created the Book the Block Tool Kit. It contains language to help you explain to exhibitors and attendees the importance of booking stays within contracted hotel room blocks when registering to attend a meeting.

  • ESPA Accessibility Guide
    This downloadable resource guide for meeting planners, created by the Event Services Professionals Association (ESPA), is designed to ensure that you are following accessibility standards for your meeting or event in New York City.

  • Javits Area Guide

  • NYC Content on NYCtourism.com
    Visit our website for dynamic content to keep attendees up to date on the latest happenings in NYC and check out our DEI and sustainability focused content:

  • NYC Tourism + Conventions Logo
    Feel free to include our logo on your site with a link back to NYCtourism.com. Please reference the following guide as well as review any logo places with your Destination Services representative.

  • Broadway Tickets
    Skip the lines, buy tickets and find everything you need to know about Broadway shows, in one place. For purchases of 10 tickets or more, please contact the Destination Services team.

  • Sporting Event Tickets
    Buy tickets to watch New York City’s world-class sports teams. For purchases of 10 tickets or more, please contact the Destination Services team.

  • Attraction Passes
    Purchase discounted passes for New York City’s top attractions. For purchases of 10 tickets or more, please contact the Destination Services team.

Promotions

New York City Tourism + Conventions offers many deals and discounts for your meeting attendees. You are encouraged to share any and all of the promotions below with your attendees, exhibitors and event staff either through your show travel page or through dedicated e-blasts.

  • NYC Delegate Pass
    Available to all attendees, exhibitors, meeting planners and event staff, the pass offers delegates the opportunity to experience all the City has to offer during their stay, with discounts and offers at member restaurants, attractions, museums and retailers.

  • Delta Meeting Network
    Take advantage of group travel discounts and incentive programs through Delta Meeting Network by using NYC&Co when prompted for a promotional code.

  • NYC Parking Discount
    Looking to park your car to attend a meeting or convention? Visit LAZ Parking, select the garage or lot of your choosing, and enter discount code NYCtourism at checkout to receive 15% off.
    *Valid everywhere except 70 Greenwich St
    **On-line, advanced purchase required to receive offer

  • Parking for the Javits Center
    Click here to reserve your all-day parking pass for $30 + tax
    *Valid at Hudson Crossing Garage, 404 W. 37th St
    ** Offer exclusive to NYC Tourism, courtesy of LAZ Parking

Customized Services

Depending on the nature of your program, New York City Tourism + Conventions offers additional customized services to get the word out about your event in New York City. These include a Mayoral Welcome Letter and custom maps.

To inquire about any customized promotional tools, please contact the Destination Services representative that you have been working with, or email us at destinationservices@nyctourism.com.