The NYC Meetings Fund℠
A reimbursement program for meeting and event planners that choose to host their program in NYC.
An important message about THE NYC Meetings Fund™
The program has been suspended due to an unexpected mid-year budget shortfall. As a result, we are no longer able to accept applications or award funds.
We share your disappointment and hope you will continue to move forward with your event. If our team can be of any assistance in sourcing additional options, please don't hesitate to reach out. New York City remains committed to welcoming you.
Our Convention Development and Destination Services teams are here to assist with sourcing options as well as tools and resources to support your event needs. We are dedicated to ensuring that your experience in our city is a success.
We sincerely regret any inconvenience this change may cause. If you have any questions or need more assistance, please do not hesitate to reach out to us at conventionsales@nyctourism.com.
Thank you for your interest in The NYC Meetings Fund and for considering New York City for your meeting. We look forward to the opportunity to earn your business in the future.
With gratitude,
The New York City Tourism + Conventions team
NYC Resources:
If you are currently planning an event and need more information on NYC, please get in touch with our Convention Development team at conventionsales@nyctourism.com.
If you have an upcoming event in NYC, please contact our Destination Services team at destinationservices@nyctourism.com or check out our Destination Services Toolkit
To get bi-monthly destination updates on NYC, subscribe to our Meeting Planner Newsletter here.
For all information on NYC and services provided by New York City Tourism + Conventions, please visit www.business.nyctourism.com
Flourishing with energy, creativity and innovation, New York City sets the scene for impactful and memorable events. Along with being a prime destination, you’ll find that the City also has world-class resources available to help your vision come to life.
The NYC Meetings Fund is dedicated to helping business events become a success—this may include conferences, trade shows or corporate events that are deemed eligible.
The program offers a rebate for hosts that choose to present their business event within the five boroughs. Eligible events must deliver at least 50 room nights and incur at least $25,000 in eligible hard costs to apply.
Possible reimbursement amounts are $12,500 – $50,000.
Eligible events taking place in Manhattan can receive 50% of hard costs.*
Eligible events taking place in other boroughs (the Bronx, Brooklyn, Queens, or Staten Island) can receive 100% rebate (up to $50,000).
See full Eligibility Requirements here.
FAQ
What are the requirements to qualify?
Business events may include, but are not limited to, meetings, conferences, events, business gatherings, conventions, exhibitions, trade shows, consumer shows or other events approved by New York City Tourism + Conventions.
The event needs to:
Have an applicant be the primary organizer, host or planner
Be hosted in New York City, within any of its boroughs
Be new business, or an event that hasn’t been booked in NYC since March 1, 2020
Generate at least 50 room nights
Have total eligible hard costs of at least $25,000
Meet any additional criteria established by New York City Tourism + Conventions
What type of costs can this funding cover?
Food/Beverage: meals, beverages (excluding alcoholic beverages), service labor fees
Audiovisual Support: microphones, screens/projectors, other specialized equipment, internet access, service labor fees
When do events have to take place?
The event must take place between August 1, 2023, and August 31, 2024.
When is the deadline to submit?
Applications will not be accepted after December 31, 2023.
What documents are needed to apply?
If you pass the initial screening, we will contact you to submit any required evidence, which can include:
Eligible costs: submission of a valid payment receipt or sufficient proof of payment (as determined by New York City Tourism + Conventions) that is documented or signed by the venue, hotel and/or other vendors.
Room requirement: submission of a valid receipt or sufficient proof of payment (as determined by New York City Tourism + Conventions) documented by the hotel.
How long will it take to receive the grant once my event is approved?
The event must be completed for the grant funds to be reimbursed. Once complete, and with all event costs confirmed and appropriate documentation submitted, New York City Tourism + Conventions will determine the eligibility of the submitted event. Reimbursement amounts will be sent to the eligible recipient once this process is completed.
Apply for The NYC Meetings Fund today.
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